AFRICA INTERNATIONAL UNIVERSITY


GENERAL ACADEMIC REGULATIONS


Students may refer any Academic matters to the Academic Advisor as the first contact, or the Head of Department, the Academic Dean or even the office of the DVCAA.

Africa International University has 4 schools – each with its own Academic Dean or Director. The Academic Deans work with the Heads of departments, and the office of the DVCAA, to make sure all the academic needs and concerns of each student is met adequately. You will receive more detailed information from the Deans of your Schools.

In addition to these members of faculty, some other staff members you will find assistance from are the DVCAA’s Assistant, the Registrar , the AIU Campuses Officers and the Academic Administrators.   

1.0 Academic Advisor: Students are normally provided with an Academic Advisor. This is done by the Heads of Department (HOD) so that he or she does not carry the full load of advising. By implication, if you are not assigned an advisor, see the HOD or Director of Programme.


2.0 Registration: Registration is required before attending classes. The Registrar announces the time of, and oversees registration. Academic Dean’s permission is needed for late registration (after the second week of term). Registration involves selection of courses that a student is to take each term which guides generation of class lists, student transcripts and guides finance to charge a student appropriately. This is done electronically through the student portal on the AIU website or manually on a registration form available from finance office for those doing a late registration.


3.0: Change of Registration: Courses should be dropped within two weeks of term working with 10 week of classes (or its equivalent for modular/holiday students) and latest 4th week of term after which a student is automatically de-registered. See details of financial implications on the financial policies of the University.


 4.0: Transfer of Credits: Unless otherwise specified (for example, some diploma credits credited towards the Bachelor degrees) transfer is only from uncompleted programs, must be B- or above for Masters and C+ and above for Bachelor for courses comparable to AIU requirements. To initiate this process a student is to apply using a ‘transfer of credit form’ available from the Registrar’s office and downloadable from AIU website.


 5.0: Validation of Courses: This applies in situations where a student opts to test out of a required course out of prior knowledge of the content. The procedure is to submit a request to HOD who will consult the Academic Dean or DVCAA for approval. Validation exam may be required and B or better grade attained. In any case, one will still do total number of hours required for the programme enrolled. Application form for course validation is available from the Registrar’s office.


 6.0: Change of Programme: Processed in the registrar’s office using a change of programme form. Done free of charge the first term of a student in AIU and attracts Ksh 5000 charge after that.


 7.0: Class Load: AIU operates a trimester cycle, each term 10 weeks of class (or equivalent in terms of contact hours). Normal load is: 8 hrs for MTh/MPhil or equivalent and 12 for other Master programmes and undergraduate programmes. PhD students will be advised by the Dean of Doctoral Studies. Be guided by course listing per term and advice by your Academic Advisor and HOD.


 8.0: Absences: Not more than 5 days (assuming one hour a day) per term (or equivalent in extension classes). Approval of lecturer and HOD is required.


 9.0: Withdrawal from AIU: For temporary or permanent withdrawal from AIU, write to the Academic Dean of your school and copy DVCAA and Registrar. More details available from the Registrar’s office.


 10.0: Categories of Courses: For all MA programmes except MAOL, there are Common courses + Core courses + Specialisation courses. Details will be given when you meet with your HODs and Academic Advisors. The same applied to Bachelor programmes.


 11.0: Maximum Duration: PhD (7 years), MTh and equivalent (4 yrs), MDiv (8 yrs), MA (6 yrs), Bachelors (8 years) Diplomas and Certificates (4 yrs).


 12.0: Faculty Evaluation by Students: Students have opportunity to evaluate teachers at mid-course and end of course. Academic Dean’s or DVCAA’s office gives out the evaluation forms. This is meant to provide an opportunity to students to suggest where a course could be improved.


 13.0: Examinations and Student Assessment: Continuous Assessment – 60% and Final examination or other forms of assessment in lieu of final – 40%.


 14.0: Grading System: AIU uses the 4.0 Grade Point Scale, with A (4.0) standing for best work. Each syllabus given for a course will have the university grading scale.


 15.0: Moderation of Exams: Provision is made for internal and external moderation.


16.0: Incomplete Grade Procedure: There is a procedure for handling work that you are not able to complete by set deadlines by the end of a term. You must adhere to this procedure, otherwise you fail the course. See form for application of ‘Incomplete Grade’ from the Registrar’s office or AIU website.


 17.0: F grades: May be improved to a grade not higher than ‘C’ by either repeating the failed course or replacing with another with departmental approval. There are also specific guidelines on this, consult the academic policies.


19.0: Appeal: For any grade dispute, consult the lecturer first, if not resolved present written appeal to Academic Dean of your School. See more information from the academic policies.


 20.0: Academic Probation/Termination: Academic probation is determined after doing 12 credit hours. This is end of term 1 for full time students and applies to students not meeting minimum grades required for the programme. The minimum grade point average required for undergraduate students is 2.0, a minimum of 2.5GPA s required for MA/MDiv, 3.0 for MTH/MPhil and 3.3 for PhD).


 21.0: Academic Dishonesty: Academic dishonesty of any form (including plagiarism) will be reported in writing to the Academic Dean, F grade awarded for the section or course or whole course and referred to Academic advisor. A repeat is referred to a disciplinary committee answerable to the University Senate. Remember: Academic dishonesty in scholarship equals change of figures in accounts.


 22:0: Graduation: This is tied to students meeting academic, character, and financial requirements.  


 For more information, refer to the university Catalogue on the AIU website: catalogue 2013


Office of the Deputy Vice Chancellor Academic Affairs (DVCAA) 2014

DVCAA- Prof. Samuel Katia: The Deputy Vice Chancellor- Academic Affairs is the head of the academic affairs section of the university.
This email address is being protected from spambots. You need JavaScript enabled to view it. and always copy (cc) the DVCAA’s Assistant- Mr. Allan Mbugua: This email address is being protected from spambots. You need JavaScript enabled to view it.


 

Dean, NEGST- Prof. James Nkansah:  This email address is being protected from spambots. You need JavaScript enabled to view it.


Dean, School of Education & Social Sciences - Dr. F. Mulwa: This email address is being protected from spambots. You need JavaScript enabled to view it.  


Ag. Dean, School of Business & Economics- Dr. Godfrey Mwamba: This email address is being protected from spambots. You need JavaScript enabled to view it.


Academic Registrar- Mrs. Esther Nyagah: This email address is being protected from spambots. You need JavaScript enabled to view it.

Always copy (cc) Records Officer- Miss Fridah Maluki- This email address is being protected from spambots. You need JavaScript enabled to view it.
-    Examinations Officer- Mr. John Kitur: This email address is being protected from spambots. You need JavaScript enabled to view it.
-    Admissions Officer- Miss Nidah Mutheu: This email address is being protected from spambots. You need JavaScript enabled to view it.

Dept. code Name Faculty/School Dean HOD Email Contact
WC World Christianity NEGST Prof. Nkansah Prof. M. Shaw This email address is being protected from spambots. You need JavaScript enabled to view it.
TR Translation Studies SEAS Dr. F. Mulwa Prof. R. Blass This email address is being protected from spambots. You need JavaScript enabled to view it.
TH Theological Studies NEGST Prof. Nkansah Prof. Nkansah (postgrad) &
Martin Bussey (BTh)

This email address is being protected from spambots. You need JavaScript enabled to view it.
This email address is being protected from spambots. You need JavaScript enabled to view it.

PS Pastoral Studies NEGST Prof. Nkansah Dr. Kivunzi This email address is being protected from spambots. You need JavaScript enabled to view it.
PC Psychology & Counseling SEAS   Dr. E. Ngewa This email address is being protected from spambots. You need JavaScript enabled to view it.
MS Missions Studies NEGST Prof. Nkansah Dr. H. Mutua This email address is being protected from spambots. You need JavaScript enabled to view it.
LS Leadership Studies SBE Dr. Mwamba Dr. Mwamba This email address is being protected from spambots. You need JavaScript enabled to view it.
IS Intercultural Studies NEGST Prof. Nkansah Dr. Mutua (PhD level) This email address is being protected from spambots. You need JavaScript enabled to view it.
 GS  General Studies  NEGST  Prof. Nkansah  Prof. Nkansah This email address is being protected from spambots. You need JavaScript enabled to view it.
 FA  Finance & Accounting  SBE  Dr. Mwamba  Loice Koskey This email address is being protected from spambots. You need JavaScript enabled to view it.
 ES  Educational Studies  SEAS  Dr. F. Mulwa  Prof. Cole This email address is being protected from spambots. You need JavaScript enabled to view it.
 EN  Entrepreneurship  SBE  Dr. Mwamba  P. Muthui This email address is being protected from spambots. You need JavaScript enabled to view it.
 DS  Development Studies  SEAS  Rev. Enoch Opuka  Dr. F. Mulwa This email address is being protected from spambots. You need JavaScript enabled to view it.
 CT  Information & Communications Technology  SBE  Dr. Mwamba  Dr. Njogu This email address is being protected from spambots. You need JavaScript enabled to view it.
 CM  Christian Ministries  NEGST  Prof. Nkansah  F. Mungathia This email address is being protected from spambots. You need JavaScript enabled to view it.
 CH  Church History  NEGST  Prof. Nkansah  Prof. Shaw This email address is being protected from spambots. You need JavaScript enabled to view it.
 BS  Biblical Studies  NEGST  Prof. Nkansah  Dr. J. Evans This email address is being protected from spambots. You need JavaScript enabled to view it.
 BA Business Administration   SBE  Dr. Mwamba  H. Muga This email address is being protected from spambots. You need JavaScript enabled to view it.